Career Opportunities with Event Planning Plus+!

CURRENT POSITIONS AVAILABLE

Part-time Event Planners
Intern Event Planners
Administrative Assistant
Barista

3 Part Time Event Planners - Contractors
POSITION DESCRIPTION: The Event Planner performs all of the pre-event planning for events and post event follow up. Working with speakers to take care of all their logistics prior to the event; working with hotels, AV departments and caterers to ensure that the venue will be set up properly and within the budget for each event; making certain the events run smoothly and they help out other departments as necessary. For off-site events, the Event Planner will do all of the above as well as negotiate and secure hotel space for events and coordinate catering and A/V needs with the hotel.

Position Responsibilities Include:

Provides supervision to interns and on-site customer service at certain programs
Evaluates budget considerations and contractual provisions to determine requirements as to space facilities, A/V equipment, lodging and catering.
Assist in venue management including on-site set-up and break-down
Coordinate banquet orders and AV for programs
Coordinates and completes travel requests for speakers
Construct and complete conference book, sign up sheets, name tags, etc.
Compile and design document books for meetings and events.

REQUIREMENTS: Candidate must be able to:

Be able to lift up to 50lbs. and to arrange furniture for all on-site events
Participate in conference set-up and break down for on-site conferences (duties to include: arranging tables before and after conferences, moving and stacking chairs, maintain orderliness in conference rooms, clean, make coffee, keep banquet food area clean)
Ability to work independently and to make administrative/procedural decisions
Excellent phone manner and written communication skills to interface with all levels of corporate management
Highly organized, detail and solution-oriented.
Ability to work under pressure and perform multiple tasks simultaneously in a fast-paced environment.
Must be proficient with Microsoft Office Suite

START DATE: Immediately
LOCATION: Antioch, CA
APPLICATION DEADLINE: June 20, 2007
APPLICATION PROCESS: Complete and submit online application. All qualified candidates will go through an initial interview process where they will interview with the Manager as well as their potential team members at the Center.

2 Intern Event Planner Positions
POSITION DESCRIPTION: The Event Planner performs all of the pre-event planning for events and post event follow up. Specifics of the position include continuing the relations begun by the Producer of the event; working with speakers to take care of all their logistics prior to the event; working with hotels, AV departments and caterers to ensure that the venue will be set up properly and within the budget for each event; working closely with the Producer to make certain the events run smoothly and they help out other departments as necessary. For off-site events, the Event Planner will do all of the above as well as negotiate and secure hotel space for events and coordinate catering and A/V needs with the hotel.

Position Responsibilities Include:

Occasionally provide on-site customer service at certain programs
Evaluates budget considerations and contractual provisions to determine requirements as to space facilities, A/V equipment, lodging and catering.
Assist in venue management including on-site set-up and break-down
Coordinate banquet orders and AV for programs
Act as liaison to coordinate and complete travel requests for speaker and staff
Construct and complete conference book, sign up sheets, name tags, etc.
Compile and design document books for meetings and events.

REQUIREMENTS: Candidate must be able to:

Be able to lift up to 50 lbs. and to arrange furniture for all on-site events
Participate in conference set-up and break down for on-site conferences (duties to include: arranging tables before and after conferences, moving and stacking chairs, maintain orderliness in conference rooms, clean, make coffee, keep banquet food area clean)
Ability to work independently and to make administrative/procedural decisions
Excellent phone manner and written communication skills to interface with all levels of corporate management
Highly organized, detail and solution-oriented.
Ability to work under pressure and perform multiple tasks simultaneously in a fast-paced environment.
Must be proficient with Microsoft Office Suite

START DATE: Immediately
LOCATION: Antioch, CA
SALARY: $9 per hour depending on experience
APPLICATION DEADLINE: June 20, 2007
APPLICATION PROCESS: Complete and submit online application. All qualified candidates will go through an initial interview process where they will interview with the Manager as well as their potential team members at the Center.

1 Administrative Assistant
SKILLS:
Note: The technical and functional skills listed below are based on general occupational qualifications for Administrative Assistant commonly recognized by most employers. Typically, you will not be required to have all of the skills listed to be a successful performer. Recruitment and selection standards for an individual state job must be based on the specific knowledge, skills, and abilities for that job as indicated in the job announcement and job description in the Employee Work Profile.

Understanding written sentences and paragraphs in work related documents.
Communicating effectively in writing as appropriate for the needs of the audience.
Adjusting actions in relation to others' actions.
Talking to others to convey information effectively.
Managing one's own time and the time of others.
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Using mathematics to solve problems.
Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.
Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

KNOWLEDGE:

Administrative and clerical procedures and systems such as microsoft word, excel, PowerPoint, Access; processing, managing files and records, designing forms, and other office procedures and terminology.
Business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Fax machine, copiers, cash registers, label makers

ABILITIES:

Read and understand information and ideas presented in writing.
See details at close range (within a few feet of the observer).
Arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
Listen to and understand information and ideas presented through spoken words and sentences.
Communicate information and ideas in writing so others will understand.
Communicate information and ideas in speaking so others will understand.
Apply general rules to specific problems to produce answers that make sense.
Combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
Generate or use different sets of rules for combining or grouping things in different ways.
Make fast, simple, repeated movements of the fingers, hands, and wrists.

TASKS:

Attend meetings in order to record minutes.
Compile, transcribe, and distribute minutes of meetings.
Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
Greet visitors and determine whether they should be given access to specific individuals.
Make travel arrangements for executives.
Manage and maintain executives' schedules.
Open, sort, and distribute incoming correspondence, including faxes and email.
Prepare agendas and make arrangements for committee, board, and other meetings.
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
Prepare responses to correspondence containing routine inquiries.

EDUCATIONAL, TRAINING, AND LEARNING OPPORTUNITIES:
Administrative assistants are responsible for a variety of administrative and clerical duties necessary to run an organization efficiently. They serve as an information manager for an office, plan and schedule meetings and appointments, organize and maintain paper and electronic files, manage projects, conduct research, and provide information by using the telephone, postal mail, and e-mail. They also may handle travel arrangements.

Administrative assistants are aided in these tasks by a variety of office equipment, such as facsimile machines, photocopiers, and telephone systems. In addition, administrative assistants use personal computers to create spreadsheets, compose correspondence, manage databases, and create presentations, reports, and documents by using desktop publishing software and digital graphics—all tasks previously handled by managers and professionals.

High school graduates who have basic office skills may qualify for entry-level positions. However, employers increasingly require extensive knowledge of software applications, such as word processing, spreadsheets, and database management. Administrative assistants should be proficient in keyboarding and good at spelling, punctuation, grammar, and oral communication. Because administrative assistants must be tactful in their dealings with people, employers also look for good customer service and interpersonal skills.

Training ranges from high school vocational education programs that teach office skills and keyboarding to 1- and 2-year programs in office administration offered by business schools, vocational-technical institutes, and community colleges. Bachelor's degrees and professional certifications are becoming increasingly important.

1 Barista (Sales Clerk)

RESPONSIBILITIES:

Preparing for Service
Preparing a range and espresso coffees
Preparing cappuccino, café latte, macchiato etc
Texturing milk
Presenting coffees
Work flow for multiple orders
Ongoing cleaning
Daily maintenance of the espresso machine

START DATE: Immediately
LOCATION: Antioch, CA
SALARY: $7.50 per hour depending on experience
APPLICATION DEADLINE: June 20, 2007
APPLICATION PROCESS: Complete and submit online application. All qualified candidates will go through an initial interview process where they will interview with the Manager as well as their potential team members at the Center.

Career Opportunity Application